Carris Health Medical Records

The Health Information Management Department is closed to the public at this time. If you would like to request your records, please call us at one of the numbers below or fill out an Authorization for Release of Health Information listed below and either fax or email it to us. We are requesting that you receive your records through alternative methods such as MyChart patient portal, encrypted email, or fax. Please call us with any questions or concerns. We apologize for any inconvenience.

Release of Health Information

Protecting your health information is important to us. Our Health Information Management (HIM) team maintains patients’ health records. They also handle vital statistics and records and process requests for the release of health information.

Forms

If you need a copy of your medical records, please fill out the Patient Request for Health Information. The second page of the form includes submission instructions:

If a third party has requested your medical records, please complete an Authorization for Release of Health Information form. The second page of the form includes directions for completing the form and submission instructions:

Other forms:

If you need to request of a copy of your medical records, please contact us according to the correct entities below.

Carris Health Clinics (Willmar Main, Lakeland, New London, Redwood Falls):
To request a copy of your medical records, please call 320-231-5011, complete the form listed above and either fax to 320-231-6323 or email to carriswiroi@carrishealth.com.

Carris Health – Redwood Hospital
To request a copy of your medical records, please call 507-637-4591 or email to rwfroi@carrishealth.com or complete the form listed above and fax to 507-697-6006.

Carris Health – Rice Memorial Hospital
To request a copy of your medical records, please call 320-231-4680, complete the form listed above and either fax to 320-231-4833 or email to rmhroi@carrishealth.com.

You may also mail your completed form to one of the addresses listed on the second page of the form.


Frequently asked questions

In what format can I obtain my records?
You can choose to obtain your records via your MyChart account, on a CD, USB or by mail or picking them up in person.

Is there a charge for a copy of my medical records?
A patient’s first request for one year of medical records for their own personal use is free. There may be a charge for other types of records.

Who can pick up my records?
If you send your spouse, significant other, child, in-law, friend or neighbor to pick up copies of your health information, we will need a completed authorization form signed by you indicating written permission for this person to pick up copies of your health information. The individual picking up your health information should also have a photo ID so we can verify their identity.

How can I obtain copies of my child’s medical records?
Proxy access to your child’s medical records can be established through the MyChart patient portal. For assistance contact the MyChart Help Desk at 320-240-7897 between 8:00 am-4:30 pm, Monday-Friday.

Can I obtain copies of my spouse’s medical record?
You can only obtain a copy with the patient’s signed authorization.

How do I obtain a copy of my birth certificate?
In Minnesota you can call any County Recorder’s Office Vital Records Division to obtain a copy of your birth certificate, or contact the Minnesota Department of Health www.health.state.mn.us.